Knowing how much you spent on parts last year is useful. Knowing which parts, on which equipment, for which work orders, and when gives you actionable data. Part usage report in Antero shows detailed consumption: which parts left inventory, quantities used, costs incurred, and work orders that consumed them, so you can analyze trends and optimize inventory.
Why run part usage reports?
Aggregate inventory data (“we spent $50,000 on parts”) is too vague for decision-making. Did one expensive part drive that cost? Is one piece of equipment consuming most parts? Are failures clustered in certain months? Part usage report breaks down aggregate data into actionable insights, showing exactly where parts costs go and helping you target improvements.
Generate the part usage report
Go to Reports > Parts > Part Usage Report. Select a date range: last 30 days, 3 months, 6 months, 1 year, or custom dates. Antero queries all work orders closed during that period and compiles every part used with quantities and costs. The report generates as a PDF showing part name, total quantity used across all work orders, and total cost. Drill down to see individual work orders for each part.
See which parts cost the most
Sort the part usage report by total cost descending. The top 10-20 parts might represent 80% of total parts spending (Pareto principle). These high-cost parts are where you focus efforts: negotiate better pricing with suppliers, investigate why usage is high (frequent failures?), or explore alternative parts that are cheaper or last longer. Identifying cost drivers is the first step toward controlling them.
Track usage by equipment
Apply filters to the part usage report to show only parts used on specific equipment. Generate a report for “Pump #3” to see its annual parts consumption. If Pump #3 consumed $8,000 in parts while identical Pump #4 only consumed $2,000, investigate why: is Pump #3 older, operating in harsher conditions, or experiencing operator abuse? This equipment-level view highlights maintenance cost outliers.
Analyze seasonal patterns
Run part usage reports for each quarter and compare. Do you use more filters in summer (higher flows)? More antifreeze in winter? More belts during production ramps? Identifying seasonal patterns helps you stock inventory proactively: order more filters in May before summer hits, not in July when you’re already running short. Seasonal data turns reactive ordering into strategic planning.
Support repair-vs-replace decisions
Combine part usage reports with labor hour data (from work orders) to calculate total cost of ownership for aging equipment. If a compressor consumed $12,000 in parts plus $8,000 in labor over two years, total maintenance cost is $20,000. If a new compressor costs $30,000, payback is 3 years. This quantified comparison supports capital budget requests and replacement justifications.
Identify frequent part changes
If a specific bearing appears on the part usage report 10 times in one year, that’s a signal: is the part itself low-quality, are installation procedures wrong, are operating conditions causing premature failure, or is the equipment design flawed? Use high-usage parts as investigation triggers. Root cause analysis on frequently replaced parts often reveals fixable process or design issues.
Benchmark parts costs over time
Run the part usage report annually and compare year-over-year. Did parts costs increase 20% this year? Is that due to supplier price hikes, increased usage volumes, or more expensive replacement parts? Understanding trends helps you forecast future budgets accurately and identify when cost control measures are working (or not).
Customize report filters
Filter the part usage report by warehouse, area, part type, product group, or equipment type to narrow focus. If you manage multiple facilities, filter by location to compare parts spending across sites. If you segregate operational vs capital parts, filter by product group to isolate each. Customization makes the report answer specific questions instead of overwhelming you with all data.
Export for further analysis
Antero generates part usage reports as PDFs for distribution and record-keeping. If you need to manipulate data further (create charts, pivot tables, year-over-year comparisons), export the report data to Excel (if available in your version) or manually enter key figures into a spreadsheet for advanced analysis. Combining Antero’s accurate raw data with Excel’s flexibility supports deeper insights.
Share reports with management
Monthly or quarterly, share the part usage report with plant managers, finance, or leadership. Highlight key findings: “Top 5 parts represent 60% of costs,” “Pump #3 is 3x more expensive to maintain than similar pumps,” “Parts spending decreased 15% this quarter due to improved PM program.” Data-backed reporting demonstrates maintenance’s value and supports resource allocation requests.
Why detailed usage data drives better decisions
Knowing you spent $50,000 on parts tells you the problem exists. Knowing you spent $15,000 on bearings for one pump tells you where to solve it. Part usage report turns abstract spending into concrete action items, so you manage parts strategically instead of reactively.
Next Steps: Analyze parts costs and usage trends with Antero reporting →
