Every purchase order needs shipping and billing addresses. Entering the same plant address on 50 POs per month wastes time and risks typos. Default shipping and billing addresses in Antero auto-populate addresses on all new purchase orders, so you set them once and they apply automatically, with flexibility to override when needed.
Why use default addresses?
Most POs ship to the same location: your plant or facility. Most bills go to the same accounting department. Manually entering these addresses on every PO is repetitive busywork that doesn’t add value. Default shipping and billing addresses eliminate this: configure defaults once, and Antero fills them in automatically. You only intervene when a PO needs a different address—like shipping to a satellite location or billing a different department for project-specific purchases.
How to set default addresses
Go to Ordering > Address List in Antero. You’ll see a list of all saved addresses. Create or select your primary shipping address (plant location) and billing address (accounting department or main office). Check the Default Shipping or Default Billing boxes next to the appropriate addresses. Save the changes. From now on, every new purchase order auto-populates with these defaults.
Addresses populate on new POs
When you create a new purchase order, Antero fills the Shipping Address and Billing Address fields with your defaults automatically. You can review them to ensure they’re correct, but in most cases you leave them as-is and proceed to adding parts. This saves 30-60 seconds per PO—time that compounds when creating dozens of POs monthly.
Override defaults when needed
Default shipping and billing addresses are starting points, not restrictions. If a specific PO needs to ship to a different location—maybe a remote pump station or a contractor’s site—click the address field dropdown and select a different saved address, or manually edit the address for that PO only. The override doesn’t change the default; it only affects the current PO. Future POs still use the default unless you override them too.
Manage multiple addresses
In the Address List, add as many addresses as needed: main plant, water treatment facility, pump stations, office building, contractor sites, etc. Label each clearly: “Main Plant Shipping,” “South Station Shipping,” “Accounting Dept Billing.” When creating a PO, if you need an address other than the default, select it from the dropdown. This is faster than typing addresses from scratch and prevents typos.
Use for multi-site organizations
Organizations with multiple facilities can set different defaults depending on who creates POs. If the main plant’s maintenance supervisor creates most POs, set their plant address as default. If the water treatment facility supervisor also creates POs, they might set a different default on their workstation. Antero allows user-specific or database-wide defaults (depending on configuration), so each location can optimize their workflow.
Update defaults when relocating or reorganizing
If your plant moves or you restructure departments, update the default addresses once in the Address List. All future POs reflect the new default. Past POs remain unchanged (they used the old default at the time they were created), but new POs automatically use updated addresses. This one-time update prevents having to remember to change addresses on every PO during transition periods.
Billing address for cost tracking
The billing address isn’t just for where invoices go—it can indicate which cost center or department pays for the order. Some organizations create multiple billing addresses representing different budget accounts: “Operations Budget,” “Capital Projects Budget,” “Emergency Repairs Budget.” Selecting the appropriate billing address when creating a PO links that order to the correct financial account for reporting and reconciliation.
Print shipping labels from POs
If your suppliers ship directly to you, the shipping address on the PO becomes the shipping label info. Accurate default shipping addresses ensure suppliers ship to the correct location without confusion. If an address is wrong, shipments go to old facilities, closed buildings, or incorrect departments, causing delays and rework. Setting correct defaults prevents these costly mistakes.
Audit old addresses periodically
Over time, the Address List accumulates obsolete entries: old contractors, closed facilities, retired cost centers. Periodically review and delete unused addresses to keep the list clean. This makes it easier to find the right address when creating POs and reduces the chance of accidentally selecting an outdated address. Keep the list to 5-10 active addresses unless you truly need more.
Why automation matters here too
Small time savings compound. Saving 30 seconds per PO × 50 POs per month = 25 minutes per month = 5 hours per year. Multiply across multiple users creating POs, and default shipping and billing addresses save significant collective time annually while also reducing address-related errors that cause shipment delays or billing issues.
Next Steps: Optimize Antero purchasing workflows with defaults →
