After creating a purchase order in Antero, you need to send it to the supplier. Exporting data, formatting in Word or Excel, saving as PDF, and emailing manually wastes time and introduces errors. Print and email purchase ordersdirectly from Antero with one click, generating professional supplier communications without extra steps.
Why print and email from Antero?
Manual PO communication means copying part numbers, quantities, and costs from Antero into a separate document template, then converting to PDF and attaching to an email. Each manual step risks typos, omissions, or version mismatches. Print and email purchase orders automates this: Antero formats the PO professionally, includes all required details, and sends it directly. Faster, cleaner, error-free.
Print purchase orders
Highlight the purchase order in the Ordering grid and click the Print icon. Select Print Purchase Order. Antero generates a PDF with all PO details: supplier name and address, PO number, date, itemized parts list (part name, description, item number, units, quantity, unit cost, total cost), estimated shipping and tax, and grand total. The PDF uses a professional template matching industry standards. Print it and mail it, or save the PDF to attach to emails or file in records.
Email purchase orders
Highlight the purchase order and click the Email icon. Antero generates the same PDF and opens your computer’s default email application (Outlook, Thunderbird, etc.) with the PDF pre-attached. The email recipient field auto-populates with the supplier’s email address (if stored in the supplier record). Add a subject line like “Purchase Order #1234” and any message text, then send. The supplier receives a professional PDF PO ready for processing without you touching Word or Acrobat.
Professional formatting included
Antero’s print and email purchase orders feature uses built-in templates that include standard PO formatting: company logo (if configured), supplier contact info, itemized line items with subtotals, shipping/billing addresses, tax calculations, and grand totals. Suppliers recognize this format immediately—it looks like every other PO they receive, making processing smooth on their end. No custom Word template building required.
Update supplier email addresses
For email purchase orders to work seamlessly, store supplier email addresses in the Suppliers section. Go to the supplier record, add their primary contact’s email under Contact Information, and save. Now when you email a PO, Antero auto-fills that address. If a supplier has multiple contacts (sales, support, accounting), add them all and choose the appropriate recipient when emailing. Some plants always email POs to suppliers’ accounting departments for invoice matching.
Review before sending
Both print and email functions generate a preview. Before printing or emailing, review the PDF to ensure accuracy: correct parts, quantities, pricing, and supplier details. If you spot an error, close the preview, edit the PO in Antero, and regenerate. This pre-send review catches mistakes before they reach suppliers, preventing rework and reorders due to incorrect POs.
Batch print multiple POs
If you created five purchase orders on Monday morning, you can batch print them. Highlight all five POs in the ordering grid (hold Ctrl and click each), then click Print. Antero generates PDFs for all five and sends them to the printer in one job or combines them into one multi-page PDF for digital filing. This saves time compared to printing each PO individually.
Email reduces paper and postage
Many suppliers prefer email POs for faster processing and easier record-keeping. Email purchase orders eliminates printing costs, envelope costs, and postage costs. It’s also faster: email reaches the supplier in minutes versus days for postal mail. For urgent orders, emailing is the only viable option. Some suppliers even automate email PO processing, extracting data directly from PDFs to generate invoices and shipment notifications.
Track sent POs
After emailing a PO, note the date and recipient in the PO notes field. Some plants add comments like “Emailed to [contact] on [date]” for tracking. If the supplier doesn’t respond within a day or two, you have a record of when you sent it and can follow up. This accountability is harder with manual email processes where POs get lost in sent folders.
Integrate with supplier portals
Some large suppliers use online portals where you upload POs or enter orders manually. In these cases, print and email purchase orders from Antero still serves as internal documentation. Generate the PDF, then copy part numbers and quantities from the PDF into the supplier’s portal. While not fully automated, it’s still faster than manually entering from Antero’s database into the portal line by line.
Why automation matters for purchasing
Creating 20 POs manually per month with manual formatting and emailing takes 3-4 hours. Print and email purchase orders reduces that to 30 minutes: create POs in Antero, batch email them, done. Over a year, that’s 30+ hours saved—time better spent negotiating prices, vetting new suppliers, or managing inventory strategically.
Next Steps: Streamline Antero purchasing workflows →
