Choosing the Right User License for Your Team
When a business buys software, one of the big decisions is choosing the right type of license. Two common types are per-user licenses and concurrent user licenses. Knowing the difference can help your team save money—especially if you have a lot of employees or if the software isn’t used all the time.
What Is a Concurrent User License?
A concurrent user license means that a set number of people can use the software at the same time, no matter how many total employees your company has.
Example:
If your company buys 10 concurrent licenses, any 10 people can log in at once—even if you have 50 employees. Once one person logs out, someone else can log in and use that license.
This is different from a per-user license, where each person who needs access must have their own license—even if they aren’t using it all the time.
AllMax Antero uses concurrent licensing. You can still create as many user accounts as you want and set permissions for each one.
5 Key Benefits of Concurrent User Licensing
1. Cost Savings for Larger Teams
Concurrent licenses are great if not everyone needs the software all day long.
In places like water utilities, some staff might only use work order software like Antero a few times a day. Instead of buying a license for every person, you can share a smaller number of licenses. This lowers your overall cost.
2. Flexible Access
If your team works in shifts or doesn’t all need access at the same time, concurrent licenses give you more flexibility.
For example, field workers might use the software during the day. When they log off, office staff can log in to manage inventory—using the same licenses.
3. Easy to Grow With
As your company grows, you don’t need to buy a license for every new hire right away.
You can track how many people are using the software at the same time, and only add more licenses when you actually need them. This makes it easier and cheaper to grow.
4. Simple License Management
Managing per-user licenses can be a hassle. Every time someone quits or changes roles, you have to update their access.
5. Great for Multi-Shift Work
In industries like manufacturing, utilities, or public service, employees often work in shifts.
Concurrent licenses let one shift use the software, then hand it off to the next shift—without needing extra licenses. This gets more value out of every license.
When Should You Choose Concurrent Licensing?
Concurrent licensing works best when employees use the software on and off throughout the day.
But if everyone on your team needs to be logged in all the time—like customer service teams or data entry jobs—then per-user licenses may be a better fit.
Final Thoughts
Choosing between concurrent and per-user licensing affects both your budget and how your team works.
If your employees use the software at different times or only need it occasionally, concurrent user licenses can save money and offer more flexibility. It also makes license management easier as your team grows.
By choosing concurrent licensing, your company can avoid extra costs, make access simple, and give your team the tools they need—when they need them.
